Time blocking is probably the most powerful productivity technique out there. If you’re not familiar with it yet, it’s time to implement it and make it your new best habit.
To help you get familiar with the time blocking technique, we have created a free time blocking template, downloadable and printable, available in a weekly or daily planner format. But more on this later on.
Time blocking, also known as calendar blocking and timeboxing, is about to bring some productivity magic to your days if applied correctly!
First and foremost, how to know if time blocking is the productivity technique you should implement in your daily routine?
It is made for you if:
– You can’t seem to get enough done.
– You are often distracted.
– You can’t find your focus or dive into a flow state of work.
So, what is time blocking?
And how to start with a time blocking template?
Time blocking is a powerful productivity technique that is going to help you get things done. You are going to work on distinct tasks each day by using a tool, like a schedule maker, your calendar, or a time blocking app, just like KosmoTime!
If you’re new to time blocking and want to make it a new habit, it can be helpful to start by using a time blocking template – either a daily or weekly planner – that you manually fill out. It is far more effective than managing your personal and work life with an endless and discouraging to-do list.
The world we live in is highly distracting: emails, Slack pings, social media notifications, flash news in your feed, phone calls, WhatsApp messages, and so on… Our digital devices are constantly buzzing, calling, ringing. So many occasions to keep yourself away from the intended tasks you wish to accomplish!
In his book Indistractable, Nir Eyal writes:
You can’t call something a distraction unless you know what it is distracting you from. But how do you know what you get distracted from if you don’t plan your time?
Fair point! And this is where time blocking comes into play.
By planning your day, by living your life with intent and goals in mind, then you are going to make yourself accountable for what truly matters to you.
We all have 168 hours a week (24 hours x 7 days), right? Do you know how you spend that time?
The most heard complaints regarding the lack of time sound like this:
📚 I don’t have time to read
🧑🍳 I don’t have time to cook
🏋️ I don’t have time to work out
💡 I don’t have time to learn a new skill
🚧 I don’t have time to develop my side project
👨👩👧👦 I don’t have time to spend more time with my family / with my friends
If you change the way you use and plan your time, automatically you’ll change your life overall and determine with clarity the person you want to be.
Thanks to time blocking, now you are going to schedule how you want to spend and invest your time.
You’ll plan for what really matters, visualize your priorities, and work towards each of your goals. We want to help you get familiar with time blocking.
For that, we have created a free time blocking template:
1. A time blocking template in a daily planner format:
📥 Download Free Time Blocking Template – Daily Planner .XLSX
📥 Download Free Time Blocking Template – Daily Planner .PDF
2. A time blocking template in a weekly planner format:
📥 Download Free Time Blocking Template – Weekly planner .XLSX
📥 Download Free Time Blocking Template – Weekly Planner .PDF
For beginners with time blocking, whether you prefer to use the daily or weekly time blocking template, we advise you to start with small and easy steps:
➡️ Start by blocking time 2 to 3 hours a day
➡️ And practice time blocking 1 to 3 days a week
Once you become comfortable with time blocking and start experiencing the benefits, then extend the practice. Use fully your preferred time blocking template, and plan for your entire day/week!
When you’re ready to transit from the ‘pen & paper’ time blocking template practice to the best digital version, we invite you to sign up with KosmoTime (it’s free!) – the time blocking app with great features that’ll boost your productivity:
– Multi Calendar Sync
– Connected Accounts with Google Calendar and Outlook
– Slack + Asana integration